Alternative to Excel spreadsheets

Rather than have numerable spreadsheets stored in folders within folders, why not have just one file/database containing all your information? A vast improvement on spreadsheet-based messes!

Benefits of a custom application include:

  • Info can be accessed by many staff in real time
  • Always up to date – no ‘latest versions’ to circulate
  • Any info can be found in seconds
  • Reports generated automatically
  • Keep track of who amended what, and when
  • Give staff different privileges to change/delete info

All this from information that only had to be entered once!

Why do people have reservations with Excel?

Does any of this sound familiar?

  1. Remembering the name of the spreadsheet the info might be in.
  2. Remembering the folder name the spreadsheet might be in.
  3. Opening the Excel sheet. Is this the right one? If not, close sheet and repeat from 1.
  4. Scrolling around to find the relevant record/field
  5. Is the information you seek here? If not go back to 1. again.
  6. Hope no-one else is amending the same named Excel spreadsheet.
  7. Make your amends and save. Pray for no error messages.

A bespoke database written in Claris’ FileMaker Pro

    1. Quickly find any info on any number of criteria, i.e. client name, postcode, status, type, PO number etc. (no wracking of memory required!)
    2. Pick relevant record from shortlisted data
    3. See all details for that record at a glance, including:

    Stored scanned documents with records • All communication records • A list of all related records with current status

    Simple! Why not contact us to find out more?